---
title: Templates
---

**PROVIDING STANDARD TEMPLATES AND DOCUMENTATION FORMS**

## 1. INTRODUCTION AND LEGAL FRAMEWORK

### 1.1. Policy Overview

This Templates Documentation (hereinafter referred to as "the Documentation") provides standard templates, forms, and documentation formats used throughout our organisation. This Documentation operates within our comprehensive legal and policy framework, incorporating our Terms of Service, Privacy Policy, and all applicable legal protections by reference.

### 1.2. Purpose and Scope

This Documentation serves as a reference for standardised templates used in various organisational contexts. These templates are provided for convenience and consistency but may require customisation for specific use cases.

**IMPORTANT: These templates are provided as starting points and may require modification to meet specific legal, regulatory, or contextual requirements. Users are responsible for ensuring that any use of these templates complies with applicable laws and regulations.**

### 1.3. Disclaimer

Our organisation does not provide legal advice. These templates are provided for informational purposes only. Users should consult with qualified legal counsel when using these templates for legal matters or when compliance with specific regulations is required.

## 2. TEMPLATES

### 2.1. DMCA Takedown Template

```md
To whom it may concern:

We are writing to notify you of the copyright infringement and unlawful use of our copyrighted material that appear on the service for which you are the designated agent.

The infringing material, which we contend belong to us, includes our original visual assets.

The infringing material appears at the following location(s):

<url>

The original material is available at the following location(s):

<url>

This letter is the official notification under Section 512(c) of the Digital Millennium Copyright Act of 1998 ("DMCA") and we request the immediate removal of the aforementioned infringing materials from your servers.

We also request that you immediately notify the infringer of this notice and inform them to cease any further posting of the infringing material to your server in the future.

We are providing this notice in good faith and with the reasonable belief that we are the copyright holder of the material, and that the use of the described material in the manner complained is not authorised by us, our agents, or the law.

We swear, under penalty of perjury, that the information in this notification is accurate and that we are the owner of the copyrighted material involved.

If you have any questions, please feel free to reach out to us.
```

### 2.2. LinkedIn Cold Outreach Response Template

```md
I would be more than happy to chat! Please fill out my meeting form so we can start the scheduling process!

https://forms.nhcarrigan.com/form/uUKZiJSDm6847iDOlpZkD5QF7cAjoTbTm0F4T0EdW0I
```

### 2.3. LinkedIn Post-Event Recommendation Template

```md
I had the absolute pleasure of working with [Participant's Name] during our [event name], where [they] consistently impressed me with [their] dedication, technical growth, and collaborative spirit.

From the start, [Participant's Name] dove into the challenge with enthusiasm, applying [their] skills in [tech stack] to build real, impactful solutions. Whether working independently or as part of a team, [they] brought thoughtful ideas, clear communication, and a passion for learning that elevated everyone around [them].

The value of [Participant's Name]'s contributions are immeasurable. Throughout the event, they [explain loads of goals here].

By the end of the [event name], [Participant's Name] had delivered an outstanding project: [project name or brief description]. More than the final product, what stood out was [their] journey—embracing feedback, overcoming obstacles, and supporting others along the way.

I wholeheartedly recommend [Participant's Name] for any opportunity in tech. [They] bring not just technical ability, but the kind of energy and curiosity that makes any team stronger.
```

### 2.4. LinkedIn Mentorship Recommendation Template

```md
I had the privilege of mentoring [Mentee's Name] through my 1:1 mentorship programme, and from our very first session, it was clear that [they] approached learning with curiosity, determination, and an eagerness to grow.

Over the course of the programme, [Mentee's Name] set clear goals and worked diligently toward them—building both technical skills in [specific tech stack, tools, or concepts] and the professional confidence to apply those skills in real-world scenarios. [They] embraced feedback, sought out challenges, and consistently demonstrated the resilience needed to push past obstacles.

What impressed me most was [their] commitment to personal and professional growth—not just in terms of technical ability, but also in communication, collaboration, and problem-solving. By the end of the mentorship, [Mentee's Name] had successfully delivered [describe final project or achievement], showing not only technical proficiency but also the ability to think critically and adapt to new situations.

I am confident that [Mentee's Name] will continue to excel in their career. They bring the kind of focus, curiosity, and dedication that make them a valuable asset to any team, and I am proud to have played a part in their journey.
```

### 2.5. Form Submission Declined Email Template

```md
Hello,

Thank you for your submission to our <form> form.

We appreciate your interest in working with us. However, at this time we are not able to accept your submission.

Please note that due to the large volume of form submissions we process, we are unable to provide personalised feedback. Here are some common submission issues we see:

1. Low-effort Submission: Please ensure you are taking the time to provide detailed, well-thought responses. The more effort you put in, the more likely we will be able to accept it.
2. Invalid Discord ID: Many of our submissions require you to provide your unique Discord ID - this is a 16 to 19 digit number that uniquely identifies your Discord account. If this is incorrect, we are unable to accept a submission. If you need help finding yours, please refer to https://dis.gd/findid
3. Concerning Responses: If your responses to any of the form questions raise red flags, we decline your submission. Remember that you want to paint yourself in the best light here.

We encourage you to take the time to consider these common points of failure, and would welcome a resubmission from you at any time.

If you have any questions, please reach out in our Discord community: https://chat.nhcarrigan.com
```

### 2.6. Volunteer Application Rejection Template

```md
Dear [Applicant’s Name],

Thank you so much for taking the time to apply for a volunteer role with NHCarrigan. We truly appreciate your interest in contributing your time and energy to our community.

After carefully reviewing your application, we’ve decided not to move forward with your candidacy for this volunteer position. Please don’t take this as a reflection of your value or potential—our selection process is highly competitive, and we often have to make very difficult decisions.

We still encourage you to stay engaged with our community spaces, events, and projects. There are always opportunities to connect, learn, and grow together, and we would love to see you continue to participate.

Thank you again for your interest and enthusiasm. We wish you the very best in all your endeavors and hope our paths cross again in the future.

Warm regards,
Naomi Carrigan
CEO, NHCarrigan
```

### 2.7. Meeting Request Confirmation Template

```md
Hey <name>,

Thank you for reaching out to schedule a meeting! I am excited to connect with you and get to know who you are.

You may use this link to schedule a slot on my calendar: <linky>

It looks like we share the <CYC|fCC|both|neither> communities, so you may choose that as your meeting location if you wish.
OR
It does not look like we share any Discord communities, so you will need to select NHCarrigan Discord as your meeting location.

Please note that if you choose to meet in the NHCarrigan Discord, you will need to join our Discord community at https://chat.nhcarrigan.com in order to meet with us. When it is time for your scheduled meeting, you will need to join the "waiting-room" voice channel. We will drag you into our private voice chat when we are ready to chat with you.

If you have any questions, please do not hesitate to reach out to us.
```

### 2.8. Mentorship Programme Welcome Template

```md
Hey <name>,

Welcome to our mentorship programme! We are excited to support you and watch you learn and grow!

In order to participate, you will need to join our Discord community at https://chat.nhcarrigan.com - then, select the mentorship role from our self-selectable roles to gain access to the programme channels.

You will receive further instructions once you have selected the role.

Keep an eye on the Discord community for announcements and opportunities to collaborate!

Congratulations again!
```

### 2.9. Discord Bot Donation Copy Template

These go in the bot SKUs:

### Subscription Name

```
Sponsor Naomi
```

### Subscription Description

```
**How Your Support Makes a Difference**

1. Creating Free Software
  - Develop open-source tools accessible to everyone
  - Design Discord bots for community management and safe spaces
  - Create learning resources and accessibility-focused web applications

2. Building Inclusive Communities
  - Manage welcoming online spaces where diverse voices are celebrated
  - Organise virtual events, workshops, and mentorship programmes
  - Implement inclusive community guidelines

3. Guiding Others in Tech
  - Provide mentorship to aspiring technologists from underrepresented groups
  - Create educational content (tutorials, blog posts, videos)
  - Offer career advice and emotional support

4. Your Contribution's Ripple Effect:
  - Challenges the status quo of the tech industry
  - Creates opportunities for underrepresented individuals in STEM
  - Fosters innovation through diverse perspectives
  - Builds a tech community that reflects and serves all of society

Every donation, regardless of size, contributes to this mission. Together, we're creating a more inclusive, accessible, and diverse future for technology.
Thank you for considering a donation and being part of this important journey.
```

### Benefit Name

```
Your donation:
```

### Benefit Description

```
Helps a transfemme technology witch create free software, build inclusive communities, and guide others on their journey in tech.
```

### Notes

- Use my avatar for subscription
- Use pentatrans for benefit

### 2.10. Discord Server Introduction Template

```md
Hello~! I'm Naomi, a 34 year old transfem software engineer and community manager based in Washington. All of my work (and therefore most of my life) is spent online, so I'm always looking for new spaces and people to vibe with. Remote work can feel dreadfully isolating, and this is my attempt to combat that feeling.

<insert bit about community here>
``` 

### 2.11. Guild Wars 2 Recruitment Advertisement Template

This has to be sent in two chat messages because of the length.

```
Hiya friends~! Naomi's Newbies is a new guild that is really focused on helping newer players come to love the game, and supporting casual players who have busy schedules.
```

```
We have no activity requirement, no rep requirement, a Discord community, and more! If you are interested, please whisper me and I will gladly invite you!
```

### 2.12. Form Consent for Email Communications

Description:

```
At NHCarrigan, we are fully committed to respecting and protecting your privacy. We strictly adhere to a policy of non-disclosure regarding your personal data; we do not sell, trade, or transfer your information to outside parties. The contact details you provide will be used exclusively for the purpose of responding to your inquiry or addressing the subject of this form. For a complete overview of our data practices, please review our [Privacy Policy](https://docs.nhcarrigan.com/legal/privacy/).
```

Question: 

```
I agree to be contacted via email, solely for the purpose of addressing this submission.
```

### 2.13. Form Image Header

```html
<div style="width: 100%; text-align: center"><img src="https://cdn.nhcarrigan.com/logo.png" style="width: 250px; height: 250px"></div>
```

### 2.14. Form Confirmation

Add this at the end of any form specific text.

```
If you'd like to stay up to date on everything we do, come hang out in our server! https://chat.nhcarrigan.com
```

## 3. LIMITATION OF LIABILITY AND DISCLAIMERS

### 3.1. Reference to Comprehensive Liability Framework

**IMPORTANT: Comprehensive liability limitations, damage exclusions, and maximum liability caps are set forth in our Limitation of Liability and Indemnification Policy, which is incorporated herein by reference.**

### 3.2. Template Usage Disclaimer

These templates are provided for informational purposes only. Our organisation:

- Does not provide legal advice or guarantee the legal effectiveness of these templates
- Does not warrant that these templates will meet specific legal, regulatory, or contextual requirements
- Recommends that users consult with qualified legal counsel when using these templates for legal matters
- Assumes no responsibility for outcomes resulting from the use of these templates

### 3.3. Customisation Requirements

Users are responsible for:

- Customising templates to meet their specific needs and requirements
- Ensuring compliance with applicable laws, regulations, and organisational policies
- Verifying the accuracy and appropriateness of template content for their specific use case
- Obtaining appropriate legal review when necessary

## 4. CONCLUSION

This Templates Documentation provides standardised templates and forms for use throughout our organisation. All users are responsible for ensuring that their use of these templates complies with applicable laws, regulations, and organisational requirements.

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*For questions about template usage or to suggest improvements, please contact appropriate organisational leadership through designated communication channels.*